Instructions for Authors

INSTRUCTION FOR AUTHORS

The bi-monthly journal Reumatologia is a double- blind peer-reviewed scientific journal, which accepts for publication original articles, observational studies, cross-sectional studies and reviews, including case based reviews, containing analysis of the literature, indicating their significance and innovation. Classic case reports will no longer be accepted as separate articles or letters to the editor. The journal also publishes recommendations, experts’ opinions, letters to the editor, eulogies and reports from national and international meetings and conferences.

The journal publishes editorial articles which are written upon a special invitation of the editorial board and thus are not subject to a review. Postdoctoral (habilitation) theses in the form of a supplement to the journal can also be published – at the author’s expense.

Access to all articles is open (OD) in accordance with a “Gold OA“ model. The journal is published in a paper version (ISSN: 0034-6233) and in an electronic version (eISSN: 2084-9834) on the website http:/spartanska.pl (tab Scientific Division/Editorial Board of Rheumatology) and http://www.termedia.com/journal/Rheumatology.

Reumatologia is indexed in such databases as: Academic Journals Database, Academic Search Complete, Bielefeld Academic Search Engine, BIOSIS (Web of Science, Clarivate Analytics), Chemical Abstracts, CAS, Directory of Open Access Journals (DOAJ), EBSCO, Electronic Journals Library (EZB), EMBASE, Free Medical Journals, Genamics/JournalSeek, Geneva Foundation Free Medical Journals, Google Scholar, Harvard Libraries – University of California Libraries, HINARI Access to Research, International Committee of Medical Journal Editors (ICMJE), Index Copernicus, J-Gate, NewJour, OhioLINK, Polish Ministry of Science and Higher Education (PMSHE), Polish Medical Library (GBL), ProQuest, PubMed Central (PMC), RedLink, SCIRUS, SCOPUS, Swiss University Library Network (RERO), Web of Science, WorldCat.

Manuscripts should only be sent electronically after setting up an account and logging in at http:// www.editorialsystem.com/reum.

Articles must be prepared in English. Authors for whom English is not their first language should seek the advice of an expert to make sure, that their submission is linguistically and stylistically correct.

SUBMISSION GUIDELINES

General remarks

Cover letter
The submitted work should be preceded by the cover letter and should of no more than 1 page (1800 characters). Authors have to explain aims and the relevance of the results of the original work or literature review (in a few sentences).

The manuscript body
Text requirements: 12 pt font, spacing of 1.5 cm between the lines, margins of 2.5 cm. The text should not be formatted. Tables and figures should not be placed in the text. Instead, appropriate information should be provided in the place proposed by the author, such as Table I, Fig. 3, etc.

The type of work, authors and their affiliations, as well as the title, abstract and key words should be entered in appropriate fields in the electronic submission panel. We strongly ask not to provide data concerning authors (personal information and affiliations) in the work content file.

The main content of the work without an abstract, authors names and their affiliations should begin with the Introduction. The abstract is introduced in a separate “window”. Data in the text, that can identify authors, should be masked with XXXX.

Key words
Key words (max 3–5) should be included in the Thesaurus Medical Subject Headings (MeSH®).

Title page
A title page, containing authors ‚personal data, an order of authors and their affiliations, is entered separately. When entering authors’ data in the application panel, please provide an ORCID (Open Researcher and Contributor ID) number (if the author possesses one).

Tables and figures (or photographs)
Tables, figures (photographs) should be attached in separate files (regardless of the type of work – an original or review – the total number of tables/figures/photographs must not exceed 6).

Abbreviations
Abbreviations should be explained the first time they appear in the text and should not be used if a term appears only once in the work. Abbreviations should not be used in the title of work, unless the abbreviation is better known than its extension, e.g. RNA, DNA.

Acknowledgments and statements
Acknowledgments for the people whose contribution to the work was significant, but not sufficient to meet the criteria for an authorship, and an indication of sources of funding should be included at the end of the article in the section before the references.

Plagiarism, duplication of articles and other
deviations from the principles of ethics in science and scientific publications

All manuscripts sent to Reumatologia journal are controlled – to exclude cases of plagiarism – by means of similarity control with anti-plagiarism systems plagiat.pl,  iThenticate®).

In the event of a suspected misconduct, including plagiarism and duplication of publications, the matter is dealt with in accordance with the COPE (Committee on Publication Ethics), which principles of are available at: https://publicationethics.org/files/Full%20set%20of%20English%20flowcharts_9Nov2016.pdf

Detailed comments

1. Abstract – minimum 250 and maximum 300 words for original papers, and 100 to 150 words for review papers.

Summary of the original paper should have a structural structure (introduction, purpose of the work, material/methods, results, conclusions).
Summary of the review work, semi-structural layout with methodology of searching for literature items, e.g. key words, range of years, concepts.

2. Original article

Pages limit: 15 pages, references up to 40 items, tables, figures a maximum of 6 in total.
The original work should be divided into following sections: introduction and purpose of the work, material, methods (or material and methods), results, discussion, conclusions.
Following should be provided:

• a bioethics committee approval with a consent number and/or date of receipt,
• a source of financing,
• a potential conflict of interest.

3. Review paper – a layout is mostly discretionary (apart from the rules laid out below), up to 15 pages, up to 60 references; 6 tables and/or figures in total.

3a. Case-based literature review – up to 15 pages, up to 60 references, 6 tables and or figures in total; review works based on case or cases analysis should have an indication of their relevance and the applied strategy for searching literature items (e.g. keywords, concepts) and the databases stated.

4. Short communication – maximum 2 pages, 30 references, no more than 4 tables and/or figures in total
5. Protocol – up to 2 pages, 20 references, no more than 4 tables and/or figures in total.
6. Letter to the Editor for a maximum of 2 pages, 10 references, 1 table or figure.
7. Recommendations – maximum 8 pages, 70 references, maximum 6 tables and/or figures.

References
References cited in the text should be numbered in order of their citation; references should be placed in square brackets; provide the names of the first three authors (if there are 4 authors, you must provide all of them) and the abbreviation “et al.” when necessary, the title of the work, the abbreviation of the letter (according to Index Medicus), volume, pages from-to. The established principle for citing articles in the journal Reumatologia is the AMA (American Medical Association) standard. Each reference should have a DOI numer.

Example:
Rutkowska-Sak L, Gietka P. Clinical features and outcome of mixed connective tissue disease in developmental age – observational study from one center. Reumatologia 2019; 57: 315-319, DOI: 10.5114/reum.2019.91275.

When monographs or book chapters are cited, the author of the book, title of the monograph, publisher, place and year of publication should be provided. If a citation refers to a particular chapter of a book, the author of the chapter, chapter title, monograph title, scientific editor of the book, publisher, place and year of publication, pages from-to should be provided.

Examples:
Cutolo M. Atlas of capillaroscopy in rheumatic diseases. Elsevier, Amsterdam 2010.
Kwiatkowska B. Reaktywne zapalenie stawów. In: Reumatologia kliniczna, Zimmermann-Górska I (ed.). Wyd. Lekarskie PZWL, Warszawa 2008: 746–757.

Tables
Tables should be numbered in Roman numerals in the order in which they appear in the article (Tab. I). The information contained in the tables should not be repeated in the text. The table description and explanations to the table, e.g. expanding abbreviations, are given in the footers below the table.

Figures and photographs
Figures and photographs should be numbered with Arabic numerals and attached in separate files. Figures should be saved in one of the following formats: .cdr, .tif, .jpg, .ai, .bmp or .eps. Photographs should have a resolution of 300 dpi and extension .tif or .jpg.

The size of the figure (photo) together with the markings and legend should not be larger than 16 by 12 cm.

Please do not “embed” drawings and photographs in MS Office documents. Figures and photographs are placed in the article in the form in which they were provided, so please ensure their good quality. If the figure (photo) has already been published, its source should be provided along with a written permission from the copyright owner for its re-publication. The editors also accept color figures and photographs. In case images of persons (patients) are used, the author of the article should provide the consent of the photographed person and of the author of the photograph for publishing of that photograph.

Laboratory values and measurements
The results of laboratory tests, as well as the relevant standards and standard deviations, should be expressed in units adopted by the International System of Units (Systéme International d’Unités). The temperature should be expressed in Celsius degrees .

 

Statements

The authors are obliged to comply with the rules and highest ethical standards for conducting scientific research and publications.
Author or co-author should participate, according to the International Committee of Medical Journal
Editors, in:
A. Research planning or analysis and interpretation of results.
B. Writing the article or correcting it in important matters of substance.
C. Accepting the final version sent to the journal.
D. Agreement to be accountable for all aspects of the work and certainty that questions related to the accuracy or integrity of any part of the work were appropriately investigated and resolved by the author.
Authorship is considered to meet simultaneously these four conditions (A + B + C + D).
Detailed information on Role of Authors and Contributors can be found at the link: http://www.icmje.
org/recommendations/browse/roles-and-responsibilities/defining-the-role-of-authors-and-contributors.html

 

1. On the scope of work performed

The journal uses procedures to safeguard the originality of scientific publications in accordance with the criteria of ICMJE (International Committee of Medical Journal Editors) and WAME (World Association of Medical Editors), therefore it is also necessary to provide information on the scope of work performed by each author in creating the publication – including who is the author of the concept of the work, assumptions, methods, research protocol, etc. – as well as on the affiliations of each of the authors. A sample statement on the scope of work is available on the journal website http:/spartanska.pl (after opening the tab Scientific Division/Editorial Board of Rheumatology) and in the application panel http://editorialsystem.com/reum.

We would like to inform you, that the Editorial Board adheres to the highest standards for scientific publications and cooperates with the authors basing on transparency of information about the real contribution of persons/entities in the creation of the publication. All cases of „ghostwriting” and „guest authorship”, as a manifestation of scientific misconduct, will be subject to customary penalties.

 

2. On the transfer of copyright, funding for research

For each work sent to the editor it is required to attach a statement, signed by all authors, on the transfer of copyright and publishing rights to the National Institute of Geriatrics, Rheumatology and Rehabilitation (the publisher of Reumatologia journal), and a confirmation, that the article has not been previously published or submitted for printing in another publishing house.

 

3. The authors are required to disclose a conflict of interest (COI)

A conflict of interest arises when one of the authors of a given work is subject to such circumstances, that they could raise reasonable doubt as to her/his impartiality in presenting the subject of the study. This applies particularly to the case of any author’s connections – be it of personal or material nature – with entities interested in proving the theses presented in a given article.

The conflict of interest is considered to arise, in particular, in case of circumstances listed below:

• ownership of shares in entities that will benefit in any way from a given test result,
• work or consultancy – regardless of their legal form – provided to such entities,
• charging royalties, grants or other personal or financial benefits from such entities.

A conflict of interest is also considered to arise when any of situations described above involves author’s connection with any subsidiaries of entities, that may directly benefit from the theses presented in the work.

For the transparency of the conflict of interest situations, authors are required to provide any sources of funding for their research.

It is necessary to send a statement about the absence or existence of a conflict of interest, with an indication, when necessary, of what conflict of interest is occurring, and an indication of any source of funding for the research being published.

In the case of a Conflict of Interests (COI) statement, you can attach a completed and saved PDF file ready to download and complete on the ICMJE website at http://www.icmje.org/conflicts-of-interest/

 

4. Source of financing

The authors, submitting their work, fill in the statement about the lack or source of financing of the presented work, with an indication of the form of financing, such as: grant, research institution, association, other entity.

Samples of declarations are available on the website of the magazine http:/spartanska.pl (tab Scientific Division/Editorial Board of Rheumatology) and in the submission panel http://www.editorialsystem.com/reum.

After completing and signing the statements, authors are required to attache (scanned) forms when placing the article in the electronic submission system.

5. Ethical standards and the consent of the bioethics committee

The consent of the Ethics Committee in Science is required for papers presenting research results involving patients or volunteers. The authors’ conduct research must comply with the requirements of the current version (from 2008) of the Helsinki Declaration of the World Medical Association (WMA) on the ethical principles of conducting medical research involving people. Authors should obtain the consent of the appropriate ethics committee for the study and a signed informed consent of each person participating in the study. The consent of the bioethical commission is also required for a work on human biological material (also in retrospective work). Such an information should be placed in the part Material and methods. Authors of works are obliged not to disclose the personal details of the patients described.

 

Review process

The articles are subject to the peer-review by the editor of Reumatologia. If an article does not meet the requirements and is inconsistent with the journal profile or obtained a negative result in the anti-plagiarism system, it is rejected. In the work presents other formal shortcomings, the editor sends the article to be corrected before further evaluation of the manuscript. If the corrected paper meets the formal requirements – it is forwarded for further substantive reviews.

Reviews are created by specialists in a given thematic field on the basis of “double blind review”, which means that the reviewer and author do not know their identity. Papers sent to the editor are evaluated by a minimum of two reviewers. The editors select reviewers based on the topic presented in the article sent for publication.

The rules for reviewing papers are also detailed in the journal’s website (http:/spartanska.pl in the Scientific Division/Editing Rheumatology tab) and they comply with the guidelines of the Ministry of Science and Higher Education (www.nauka.gov.pl).

 

Improvement of work after reviews

The work after reviews made by external reviewers and the editor of the journal is sent to the authors for corrections. Corrected fragments of text, information in tables, descriptions of tables or figures should be marked in the text of the work with a different color or in the “track changes” mode, so that it would facilitate further development of the text at the stage of a preparation for publication. The improvement of the work should be sent via an electronic panel with a letter attached as a commentary for reviewers, responding to reviewers’ questions and explaining the changes made.

 

Author’s correction before publication

After accepting the article for publishing, it is prepared by internal editors and sent in a PDF file to the author for correspondence, who is required to carefully review the text, accept any changes already made and respond to the editor with comments necessary in order to correct any errors in the text and graphic material. The author’s comments should be properly marked on the PDF as a comment in the appropriate place or sent in a separate letter (MS-Word) with the place in the text (column, verse, proposed change) or in the table or figure clearly designated. All comments should be given in a clear and legible manner.

 

Erratum

In exceptional cases, when the article has already been published, it is possible to send the editor a correction request. After the editor has checked and accepted the application, the changes will be published in the form of an errata in the next issue of the journal.

 

Withdrawal of published article (retraction)

If unethical action in science is revealed after publication of the work (see above: plagiarism, duplication of work, fabrication of data), a retraction procedure will be initiated. The authors will be immediately notified of this situation. The withdrawn work will be properly described on the journal page and the information of the withdrawal and a reason for it will be presented on the index database pages. The retraction procedure is carried out in accordance with COPE recommendations https://publicationethics.org/files/retraction-guidelines.pdf

 

Final remarks

The authors do not bear any costs or receive any remuneration for the articles published in the Reumatologia journal.

The editors reserve the right to make language corrections without consulting the author. Other changes are consulted with the authors.

Compliance with the requirements presented above is a prerequisite for an article publication in the journal. Articles that do not meet formal requirements cannot be reviewed and published.